Effective Date: Oct 1, 2022

Terms & Conditions

1. Regulations:

In addition to these rules and regulations the Exhibitor must comply with the requirements of all relevant Authorities and with any regulations issued by the Custom Shows in force at the time of the show. Once the Organiser receives and approves the completed Booking Form, the Exhibitor shall be bound to take the stand allocated, to occupy it at all times when the show is open to visitors and to pay all charges in respect of the stand and otherwise to comply with all the Exhibitor’s obligations. This show and all regulations pertaining to the show shall be governed by the laws of England and shall be subject to the exclusive jurisdiction of the English courts.

2. Application for space:

The Organisers reserve the right to refuse any application without reason given. After receipt of the Booking Form, each Exhibitor will be allocated stand space and will receive invoices for the cost of stand space, as per the payment schedule.

3. Stand Reservation

No stand will be reserved or treated as allocated until the Exhibitor has returned the completed Booking Form and has received e mail confirmation.

4. Payment of stand charges:

The charges payable by the Exhibitor are set out in the Booking Form and must be received by the Organiser as follows:

1. 50% invoiced upon receipt of booking confirmation payable within 7 days.
2. FINAL 50% invoiced 8 weeks before event(s) payable within 7 days or before the show, whichever is shortest.
3. 100% invoiced if booked after 27th March 2024 payable within 7 days or before the show, whichever is shortest.
4. All payments must be cleared in advance of the show

5. Cheques made payable to Custom Shows

6. Bacs payment available

5. Non-Payment:

If payments are not received by the due date, the Organiser may exclude the Exhibitor from the show. The exhibitor remains liable for any debt recovery, legal costs or court fees incurred in chasing the debt.

6. Cancellation or withdrawal:

Cancellation or withdrawal of the Exhibitor is only permitted if effected by notice in writing, provided that the following percentages of the costs shall be payable, depending on the date of receipt of such cancellation notice. On or before 23rd March 2024 – 50% of the total stand cost. After 27th March 2024 – 100% of the total stand cost. To the extent that such amounts have not been paid, the balance shall be immediately due and payable and if more than the above amounts have been paid, the Organiser shall refund the balance following the receipt of such cancellation notice.

7. Bankruptcy or liquidation:

Should an Exhibitor, being an individual or firm, become bankrupt, having a receiving Order made against him or them or make any arrangements with his or their creditors or, being a limited liability company, go into liquidation (other than a voluntary liquidation for the purpose of amalgamation or reconstruction) or have a Receiver appointed, the contract with such Exhibitor shall terminate forthwith save that all rental paid shall be forfeited and the balance of the whole of the space rental payable under the Contract shall become due and payable forthwith
and such termination shall be without prejudice to any claim of the Company against the Exhibitor in respect of any antecedent breach.

8. Indemnity by exhibitors:

The Exhibitor indemnifies the Organisers against all actions, expenses, costs, charges or claims for which the Organisers or any of their contractors may become liable in consequences of damage or injury to any person or property occasions by or arising out of the act, default or negligence of the Exhibitor, their representatives, servants or workmen, or any other person or persons under their direction or any independent contractor engaged by them.

9. Organiser’s liability:

The Organisers shall be excused performance of any obligation if they are prevented or materially hindered from carrying out that obligation by reason of any unavoidable cause whatsoever and in such cases the Organisers shall be under no liability. The Organisers shall be entitled to exercise all or part of the rights, powers or discretions conferred upon them by these Regulations without assigning any reason and (unless otherwise provided) at their absolute discretion. In no circumstances shall the exercise by the Organisers of any of these rights, power or discretions give rise to any claim whatsoever against them. In no circumstances will the Organisers accept, sign or otherwise assume responsibility for any goods or other material on behalf of an Exhibitor for any removal of any goods or materials.

10. Abandonment of show:

Should all or any part of the show not be fully available for the exhibition or should fire, flood, war, strike or other labour trouble, terrorist act, force majeure or act of God or any other occurrence or circumstance what so ever render it, in the opinion of the Organisers, advisable to postpone, interrupt or prematurely conclude it in whole or part, or to hold it on a reduced scale. The Organisers may terminate at any time on giving the exhibitor notice via email to that effect and in such a case the Organisers shall be under no liability to the Exhibitor nor shall the Exhibitor be entitled to any refund of charges of monies paid for the stand.

11. Risk and Insurance:

a) Each Exhibitor exhibits entirely at his own risk. The Exhibitor is responsible for all claims arising from personal injury or damage to property arising in connection with the erection and dismantling of the Exhibitors stand and anything permitted, omitted or done thereon or there from during the period of the Exhibition or the construction and dismantling periods caused directly or indirectly by the Exhibitor or any contractor, subcontractor, servant, agent, licensee or invitee of his or the act, omission or neglect of any such person or by an exhibit, machinery or other article or thing of the Exhibitor or in the possession or use of the Exhibitor or any servant or agent of his. The Exhibitor will indemnify the Organisers in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The Exhibitor must take out adequate insurances in respect of all such claims.

b) The Organisers will take such precautions as they may consider advisable for the proper running of the Exhibition, but will not at any time be responsible for the loss of, or damage to, or safety of any exhibit, empty cases, tools or other property of an Exhibitor or any other person under any circumstances whatsoever.

c) All Exhibitors are expected to affect their own insurance against all relevant risks. In any event, the Exhibitor must also hold a Public Liability policy of insurance to cover negligence for an indemnity of at least £10,0000(ten million pounds)

d) In the event of any person sustaining loss, injury or damage, implement or article belonging to an Exhibitor. The said exhibitor shall free and relieve the Organisers of all claims, actions or suits made to expenses incurred in connection therewith.

f) The Exhibitor hereby agrees to free the Organisers of all responsibility for loss or damage arising directly or indirectly through any Act of God, War, Terrorist Acts or threats of such, Strikes, Lock-Outs, Trade Disputes, Fire, Flood, Drought or from Riots or similar commotions within or without the building, or any other cause beyond the Organisers control or owing to the inability to procure material or articles except at enhanced prices due to any of the foregoing causes.

12. Conduct of exhibitors:

Every Exhibitor shall ensure that his stand is open to view and staffed by competent representatives during the Exhibition hours. In the event of the Exhibitor failing to open his stand or uncover his exhibits the Organisers may arrange for the stand and exhibits to be removed and the Exhibitor shall be liable for any charges that may thereby be incurred. The Organisers will not be liable for any losses, including consequential losses, sustained by the Exhibitor as a result of this action. Every Exhibitor and all persons for whom he may be considered responsible in any way whatsoever, must conduct himself in such a manner as shall not be objectionable to any other Exhibitor, Exhibitors employee, visitor or the Organisers, and shall not create any disturbance or obstruction. Any person who does not comply with these regulations shall be liable, at the discretion of the Organisers, to be removed from the Exhibition and refused re-admission during the period of the Exhibition.

13. Right of entry:

The Organisers are entitled to refuse admission or remove from the show any person whatsoever without incurring any liability whatsoever in any way.

14. Competitions:

No competitions or the like may be held without the permission of the Organisers.